Administrative Assistant at Ultimate Staffing Services in Clearwater, Florida

Job Description:

Position Overview



Ultimate Staffing Services is actively seeking an experienced Administrative Assistant to join a reputable Geotechnical Engineering and Construction Materials Testing firm in Clearwater, Florida. This is a fantastic opportunity for a responsible and eager-to-learn individual to secure a long-term position with an established company. The role involves assisting engineers with client reports, job proposals, and billing invoices, ensuring smooth operations and client satisfaction.

Responsibilities

• Accurately provide reports, proposals, and invoices based on project deadlines.


• Generate various weekly status reports on client jobs.


• Open and close jobs as needed, managing the client database efficiently.


• Assist other team members with answering phone calls.


• Proofread engineering reports and proposals to ensure accuracy.

Qualifications

• Experience as an Administrative Assistant.


• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).


• Excellent organizational and time-management skills.


• Strong communication skills with the ability to multitask, prioritize, and meet deadlines.


• Proficiency with Microsoft PowerPoint and PDF editing.


• Familiarity with Standard Government Forms (SF 330) is a plus.


• High School Diploma or equivalent.

Required Work Hours



The work schedule is Monday to Friday, 8:00 AM to 5:00 PM.

Benefits



The position offers health and life insurance, vacation and holiday pay, and a 401k plan. The company is a Drug-Free Workplace (DFWP) and an Equal Opportunity Employer (EOE).

Additional Details



The salary range for this position is $20 to $22 per hour.


All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county , to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions. Apply Now